> For the complete documentation index, see [llms.txt](https://docs.hostelmate.co/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.hostelmate.co/finance-management/finance-hub/export-center.md).

# Export Center

The **Export Center** ([finance.hostelmate.co/finance/reports/export](https://finance.hostelmate.co/finance/reports/export)) is where you download detailed reports as CSV, Excel, JSON or PDF. For a quick list of bookings to share with your team, the [Reports](/front-desk/reports.md) page in Front Desk is faster.

## Ready-to-go Reports

The Export Center offers pre-configured packages designed to save you time and provide exactly what you need for common financial tasks.

* **Accounting Package**: Downloads a comprehensive Excel file containing two sheets: a full Profit & Loss report and a detailed Payment Log. This is ideal for monthly bookkeeping and cash flow tracking.
* **Tax Preparation**: Generates an Excel file with your current year's expenses, categorized and filtered to include only outgoing transactions. This gives your tax agent everything they need to file your returns.
* **Bank Reconciliation**: Creates a CSV file containing your transaction history formatted to match standard bank statements, making reconciliation a breeze.

## Custom Export Builder

If you need specific data points or formats, you can use the Custom Export Builder to mix and match sources, formats, and filters.

### Step 1: Data Source

Choose the primary type of data you want to export:

* **Payment Log**: Detailed transaction history.
* **Profit & Loss**: Accrual revenue, cash collections, expenses, and net profit.
* **Cash Flow**: Daily inflow, outgoing cash, and net liquidity.
* **Occupancy & Revenue**: Rooms sold, occupancy, ADR and RevPAR.
* **Bookings**: Every booking with guest, dates, room, OTA, status, amount and commission.

### Step 2: File Format

Select the file format that best suits your needs:

* **CSV**: A plain-text format that works in any spreadsheet app.
* **Excel (.xlsx)**: A formatted spreadsheet ideal for accountants and advanced analysis.
* **JSON**: Structured data format perfect for developers and integrations with other systems.
* **PDF**: A formatted report, ready to print or send. Only for **Bookings**.

### Step 3: Configuration

Customize your export based on the selected data source:

* **Payment Log Options**: Choose the breakdown level (Raw Transactions, Daily Summary, Weekly Report, By Category, By Payment Method, By Guest). You can also toggle **Expenses Only** to filter out all income transactions.
* **Date Range**: Select from quick presets (e.g., This Month, Last Quarter, This Year) or define a custom date range.

Once configured, simply click **Generate** to download your custom report.