> For the complete documentation index, see [llms.txt](https://docs.hostelmate.co/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.hostelmate.co/finance-management/property-setup/room-management.md).

# Room Inventory

{% hint style="info" %}
Your rooms are your product. The Room Management page is where you build out the physical inventory of your property, telling the system exactly what you have available to sell.
{% endhint %}

## The Inventory Table

When you load the page, you'll see a clean, organized list of all your currently configured rooms.

The table gives you a quick snapshot of:

| Column        | Description                                                                                                       |
| ------------- | ----------------------------------------------------------------------------------------------------------------- |
| **Room Type** | The name of the room (e.g., "Mixed Dorm", "Deluxe Suite") and how many physical units of this room type you have. |
| **Kind**      | Whether it's a `Private Room` or a shared `Dormitory`.                                                            |
| **Sell Mode** | How the pricing works. Is it sold `Per Room`, `Per Person`, or via a `Hybrid` model?                              |
| **Capacity**  | The maximum number of guests this specific room type can hold.                                                    |

{% hint style="success" %}
**Reordering Your Rooms:** Want the VIP suites to show up first on your booking engine? Easy! You can physically drag and drop the rows in the table to reorder your room list exactly how you want it. *(Note: Drag and drop is disabled if you are actively using the search bar.)*
{% endhint %}

## Adding a New Room

When you click **Add New Room**, our simple 3-step wizard guides you through the setup:

### Step 1: Room Identity

Give your new room a public-facing **Name** (like "Standard Double") and an optional internal **Description** so your staff knows exactly which room it is.

### Step 2: Type & Pricing

Define the core mechanics of the room:

* **Room Kind:** Choose whether guests are booking a `Private Room` or a bed in a `Dormitory`.
* **Sell Mode:** Decide how it's priced. `"Per Room"` charges a flat rate, `"Per Person"` scales the price based on guest count, and `"Hybrid"` lets you do both.

### Step 3: Capacity & Inventory

Set the hard limits for who can stay:

* Define the maximum number of **Adults**, **Children**, and **Infants** allowed.
* Set the **Units Count** (e.g., if you have 5 identical Standard Double rooms, enter 5).
* Set the **Default Occupancy** (the standard number of people expected before extra-guest fees kick in).


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