> For the complete documentation index, see [llms.txt](https://docs.hostelmate.co/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.hostelmate.co/finance-management/resources/expense-categories.md).

# Expense Categories

Customize expense categories used in Payment History and Monthly Expenses so reports stay clear, consistent, and aligned with your accounting terminology.

Tailor your expense tracking by maintaining the list of categories available when recording outgoing payments.

## Edit Category List

Use the **Edit Expenses List** section to add, rename, or remove categories so your reports reflect the right level of detail.

| Category            |
| ------------------- |
| Booking commissions |
| Rent                |
| Salary              |
| Tissues             |
| Grocery             |

* Add new categories as your operations expand—think utilities, maintenance, or marketing.
* Rename existing categories to match your accounting terminology.
* Remove unused categories to keep the selection list concise for staff entering expenses.
* Drag and drop categories to set the display order, then save your changes.

## Why It Matters

* The categories you define here feed directly into the **Monthly Expenses** donut chart and table, giving you cleaner analytics.
* Accurate categorization makes it easier to reconcile with accounting software or exportable ledgers.
* Consistent naming conventions help staff choose the correct category every time they log an expense.