> For the complete documentation index, see [llms.txt](https://docs.hostelmate.co/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.hostelmate.co/finance-management/user-management/user-roles.md).

# User Roles

{% hint style="info" %}
Whether you're running a single boutique hostel or a multi-city portfolio, you need tight control over who can see your financial data and modify your settings. The User Roles page is your control center for staff access.
{% endhint %}

*(Note: Advanced permission management is only available on the Advanced Subscription Plan.)*

## Managing Your Team

The main table provides a clear overview of everyone who has access to your system.

### Adding a New User

Click the **Add User** button to invite a new staff member. You'll need to provide their name, email, and set their initial permission level (Admin or Manager).

### Toggling Status & Permissions

{% hint style="success" %}
You don't need to navigate to a new page to update someone's access. The table is fully interactive!
{% endhint %}

* Use the **Admin** or **Manager** checkboxes to instantly elevate or restrict a user's permissions.
* Use the **Status** badge to instantly disable a user's account if they leave the company—without deleting their historical data.
* Click the red trash can icon to permanently delete a user.

## Assigning Property Access

If you manage multiple properties under one master account, you probably don't want the night auditor in London seeing the financial reports for your Berlin location.

Hostel Mate allows you to securely silo your users:

1. Find the user in the table and **click on their Username** (it acts as a blue link).
2. A dialog box will appear listing all the properties in your portfolio.
3. Simply check the boxes next to the properties that this specific user should be allowed to access and manage.
4. Click **Save Changes**, and the user will instantly be restricted to only those selected properties when they log in.


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://docs.hostelmate.co/finance-management/user-management/user-roles.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.