> For the complete documentation index, see [llms.txt](https://docs.hostelmate.co/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.hostelmate.co/finance-management/settings/calendar-legend.md).

# Calendar Legend

Control the colors and labels used in the occupancy calendar.

## Manage Legend Entries

* Add new status labels with a custom color and tooltip.
* Reorder entries to set priority and display order.
* Edit labels or tooltips to reflect current policies.

## Locked Statuses

Some statuses are system-defined and stay locked, such as paid, cancelled, and waitlist.

## Tips

* Use clear labels so front desk staff can scan the calendar quickly.
* Keep tooltip text short for faster hover reading.